1.1 Background of Study
The ability of any office managers to keep and preserve its organizational records properly determines the success of that organization. According to Harding (1990) record keeping entails the processing, arranging and storing of records so that they can be located when required.
Records are very important to the organization; there-by the adherence to the strict rules governing the keeping of it by the officer or staff in charge in an organization is important. According to Reinhold and Carl (1963) the secret behind a successful organization is record keeping.
Record keeping refers to the keeping in safe custody all document in the office. Azuka (1990) defines Record keeping as a systematic arrangement and keeping of business correspondence and Record so that they may be found and delivered when needed for future reference. Any organization where records of transactions are not kept stand a great chance of collapsing.
Organization be it traditional or modern do have a role to play before their goals could be achieved. The realization of these goals depend heavily on the ability of the office manager to discharge his roles decisively and extensively. It is not out of place to conclude that record management constitute a fundamental part of the activities of all office managers; which must be pursued rigorously to provide promising solution to storage and retrieval problems.
Record Keeping originates from early men who wrote on stones and waves in causes for the future. These records were in form of drawing and writing of languages on the walls.
Civilization brought about the inventions of writing on paper as a better means of living and keeping of information. The urge to keep these records safe from destruction brought about the need to create storage equipment, which will safeguard these documents from being destroyed. So different form of record management were developed from the simple method of storage to the sophisticated method, from simple auxiliary filing of record to the more advanced micro filing of record.
Record management is very essential, most organizational managers depend on records, whether in Private or Government offices where invoice, teller, memorandum, report, cheques, vouchers, and so many other things are found for decision making and other managerial responsibilities. These records are stored under different heading and kept for further usage. The act of record keeping is mainly used to educate and pass on this information to those who need it.