1.0  CHAPTER ONE

INTRODUCTION

Many organization uses computerized information system to keep their data/information. There is an urgent need to document every information of an organization for the decision making in such organization.

          Fee Clearance Information system is used mainly in higher institute of learning to track the record of students. As the number of students increases, manual approach to the processing of students data/information need to be change to the electronic format of processing.

          Bursary Department in every institution is highly sensitive and need to be taken care of. This department deal with students figures in terms of payment and therefore need to be well documented. Figures can be easily manipulated and incorrectly represented which call for immediate attention when dealing with such information.

          Because of the manual approach used in bursary department, a lot of students’ records are mismanaged. The institute also has suffered a lot of bruises like improper calculation of student fees, embezzlement of the institute money by some bursary staff and some student claiming that they have paid.

          Fee Clearance Information system, FCIS is well automated system. Fee Clearance Information system, FCIS makes the staffs of bursary department of any institution to be accountable to the management. The management uses Fee Clearance Information system, FCIS as effective tool in keeping all the students records as pertaining their payment. The management uses Fee Clearance Information system; FCIS to know the entire student that have made their payment and those owing them. It is used as a effective tool to calculate all the student payment and document such report.

          Another important aspect of Fee Clearance Information system, FCIS is that it is used as effective tool during student’s clearance. Being automated system, the student’s record will be easily retrieve to check his/her payment status. Before now, the student’s payment record must have been recorded in the system by the computer operator in the bursary department. Once a student’s record is brought out the payment status will show. If the student is owing any fee, the Fee Clearance Information system, FCIS will indicate it and vice versa.

BACKGROUND

PRIOR TO THE establishment of the Institute of Management and Technology, Enugu, there were two institutions in Enugu – The College of Technology which offered courses in Engineering and Laboratory Technology, up to the Ordinary Diploma Level and the Institute of Administration which provided short in-service Training Courses for Civil Servants of various grades. The college of Technology was part of the Ministry of Education and was controlled directly by that Ministry. Similarly, the Institute of Administration was controlled by the Ministry of Establishments. Both institutions were staffed by Civil Servants who were posted to the two institutions and could be re-posted to other departments of ministries according to the needs of the service. They were not specially recruited as teachers. Thus, the administration and operation of the institutions closely followed the routine in the Civil Service. Both institutions were separate and located on different sites.

          However, the need for a higher institution of learning to upgrade the training in technology and management education has begun to be felt for some time. The academic program of the College of Technology, Enugu, was no longer adequate for the assessed needs of Nigeria at the threshold of industrial take-off. If the industrialization of the country was to be achieved and maintained at a high standard, the technologists, technicians and processionals needed a better and more functional training. It is clear that successful industrial development depends as much on the technologists as on the management skills and expertise available to the country concerned.

          Management education of the highest quality was, therefore, a corollary of the processional and technological education. Management in this context is used in its broadest sense including both business and personnel administration. The engineer in the Nigeria of today needs training in management for maximum effectiveness. He is no longer to be the narrow professional or technical concerned only with machines and structures. He has to understand fully the relationships and the social setting of his position as an Engineer, he must be able to analyse and assess the economic and social consequences of his decisions; he has to work with people all the time and must therefore be acquainted with basic personnel and labour matters. He needs management tools to do all these. If these tools and attitude can be acquired all through the engineer’s training periods so much the better.

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