CHAPTER ONE

INTRODUCTION

1.1 Background to the Study

University Management System (UMS) deals with the maintenance of university, faculty, and student information within the university. UMS is an automation system, which is used to store the faculty, student, courses and information of a university. Starting from registration of a new student in the university, it maintains all the details regarding the attendance and marks of the students. The project deals with retrieval of information through an INTRANET based campus wide portal with an integration of document management system which helps to facilitate a smooth workflow of document transfer and management within the organization. It collects related information from all the departments of an organization and maintains files, which are used to generate reports in various forms to measure individual and overall performance of the students.

Integrated systems directed at university management are increasingly more common in the university sector. Their primary objective is to improve services provided to the internal community (professors, students and employees). By using these systems students have direct and rapid contact with the different university departments, facilitating communication between members, allowing files to be exchanged, enrolments to be made, projects to be registered, debate forums to be created. This type of management allows for simultaneous monitoring of student performance and relationships between university members, resulting in a faster and more simplified flow of operational information.

Document Management System is a robust solution for various formats, addressing document entry, processing, approval, and storage in secure electronic archives. The purpose of DMS is to manage and control all electronic documentation - whether word processing documents, spreadsheets, presentations, and graphics or e-mail messages through their life cycle. It enables an organization to ensure the availability of information wherever it is needed. It also ensures the security of electronic documents through version control, audit trails for each document, and by controlling access to documents via various security levels.

1. 1. This material content is developed to serve as a GUIDE for students to conduct academic research work
2. 2. As a source for additional understanding of the subject.
3. 3. As a source for ideas for your own research work (if properly referenced).
4. 4. For PROPER paraphrasing (see your university definition of plagiarism and acceptable paraphrase)
5. 5. Direct citing (if referenced properly)
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